Travel agencies & DMCs
Private transport for FITs, families and small groups. Every request has a clear brief and booking reference.
JAPAN B2B GROUND TRANSPORT
Your clients.Our Japan operations.
Licensed private chauffeur support for travel agencies, DMCs, luxury concierges, family offices and executive assistants.
You keep the client relationship. We handle the vehicles, timing, capacity checks and on-the-ground coordination in Japan.
Licensed Japan operator
Vehicle and luggage fit checked
Written confirmation before service
One accountable operations contact
Luxury concierge & family offices
Quiet, careful support for airport, full-day and multi-stop journeys.
Hotels & Hospitality
Support for guest arrivals, departures and private journeys — with a transportation layer that can extend from the hotel website to the hotel door.
Explore hotel transportationMICE & corporate travel
Transport for speakers, executives and small teams. We check real vehicle capacity for each request.
CORE CAPABILITIES
Private transport your clients often need in Japan.
Our clearest service area is Tokyo and its main surrounding routes. We check other regions before making a promise.
Haneda & Narita airport transfers
Flight-aware pickup and 90 minutes of complimentary waiting after landing. Airport Meet & Greet with a personalised name board is available for ¥3,000.
Private full-day charters
Ten-hour charter products for business visits, sightseeing and multi-stop schedules, with the operating window confirmed in writing.
Golf transportation
Vehicles suited to small golf groups and declared equipment, with luggage fit checked before confirmation.
Corporate & VIP movements
Point-to-point and standby transport for meetings, events and executive itineraries.
Multi-day itinerary support
Connected trip legs can be coordinated as one brief, while each vehicle and operating segment is individually verified.
Cruise Transfers
Send one itinerary with port, hotel, airport or station transfers, passenger and luggage totals, and your operating contact. Multi-vehicle arrangements and commercial terms are reviewed individually.
Clear vehicle capacity
Compare passenger and luggage capacity
Toyota Alphard
Toyota Alphard: recommended for 1–4 passengers with standard luggage; up to 6 passengers, excluding the chauffeur.
Toyota Alphard: 3 passengers / 4 checked suitcases; 4 / 4; 5 / 3; 6 / 2. Suitcases: 26–29 inch. Dimensions and special items require confirmation.
Toyota HiAce Grand Cabin
Toyota HiAce Grand Cabin is recommended from 5 passengers: 5–9 passengers with around 8 checked suitcases. More than 9 passengers or more than 8 checked suitcases require multiple vehicles or a custom arrangement. Dimensions and special items still require confirmation.
Passenger and suitcase maxima are separate limits, not a combined loading guarantee. Capacity depends on occupancy and bag dimensions. Declare child seats, strollers, wheelchairs and oversized items before booking confirmation.
GREEN×EXPO 2027 · INDEPENDENT GROUND TRANSPORT
Ground Transportation for GREEN×EXPO 2027 Exhibitors & Delegations
Licensed private transport for international exhibitors, visiting executives and small delegations travelling through Tokyo and Yokohama.
Airport arrivals, hotel transfers, off-site meetings and multi-day movements can be reviewed as one transport brief, with passenger and luggage capacity checked before confirmation.
Expo venue access is subject to the organiser’s transport regulations.
International Exhibitor Arrivals
Airport-to-hotel and hotel check-in movements reviewed around flight, passenger and luggage details.
Delegation & Executive Movements
Private transport between hotels, business meetings and approved off-site locations.
Multi-day Business Visits
Connected Tokyo and Yokohama journey segments coordinated under one operating brief.
CRUISE & SHORE EXCURSION GROUND TRANSPORTATION
A considered ground plan for each port call.
Octoshell Japan supports travel agencies, cruise advisors and DMCs with private ground transportation in the Greater Tokyo area: pre-cruise hotel transfers, embarkation and disembarkation transfers, sightseeing before an airport departure, and small-group shore excursions.
English coordination · licensed commercial operations · Toyota Alphard / HiAce · multi-segment planning · cruise-terminal pickup coordination, including advance review of vehicle access requirements and passenger meeting arrangements · B2B quotation and Operations contact
Each request is confirmed only after terminal arrangements, passenger and luggage fit, vehicle availability and itinerary feasibility have been reviewed.
Transportation & Optional Extras
Clear rates, thoughtfully arranged services.
01 — Transportation
Airport, point-to-point, charter and golf transportation
Volume discounts apply to eligible base transportation charges only. Optional Extras and applicable additional charges are excluded.
02 — Optional Extras
Thoughtful additions, arranged around each journey.
Request family equipment or personal chauffeur assistance alongside eligible transportation. Every extra remains subject to advance confirmation.
Family & mobility
Rear-facing infant seat
0 – 1 year
¥1,000/ seat
Forward-facing toddler seat
1 – 3 years
¥1,000/ seat
Forward-facing child seat
3 – 6 years
¥1,000/ seat
Booster seat
6 – 12 years
¥1,000/ seat
Request an Octoshell Japan folding wheelchair
One folding manual wheelchair for use only during the booked Octoshell Japan transportation service. Advance confirmation required; the passenger must transfer to a standard vehicle seat.
¥2,000/ transfer
Chauffeur assistance
Meet & Greet — Airports, Railway Stations & Hotels
Personalised welcome assistance at an airport, railway station or hotel; the exact procedure varies by location.
¥3,000/ service
Shinkansen Platform Assistance
Platform Meet for an arriving Shinkansen or Platform Escort for a departing Shinkansen at Tokyo or Shinagawa Station.
¥5,000/ station visit
Hotel Check-in Assistance
Includes Meet & Greet at the same hotel visit. Your chauffeur accompanies you to reception and assists with check-in formalities.
¥5,000/ service
Hotel Check-out Assistance
Includes Meet & Greet at the same hotel visit. Your chauffeur accompanies you to reception and assists with check-out formalities.
¥5,000/ service
Chauffeur-Guided Sightseeing
Sightseeing assistance during a private charter; transportation fare and parking are separate.
¥20,000/ day
On-course Golf Accompaniment
Chauffeur accompaniment during your golf outing; course fees and approval are separate.
¥20,000/ service
REAL OPERATING EXAMPLES
Plans built around people, bags and timing.
These anonymous examples show how we think before a vehicle is confirmed. No passenger or partner details are shown.
1
Multi-day family journey
- Client
- An international family arranged through a travel professional
- Need
- Airport arrival, large luggage, several travel days and itinerary changes
- Plan
- One complete brief, luggage and vehicle checks, then written confirmation for each movement
2
Golf group of up to 20 players
- Client
- A private golf group
- Need
- Transport for up to 20 players, with golf bags, hotel departure times and return plans coordinated together
- Plan
- Multiple passenger vehicles and dedicated luggage capacity were coordinated as one group movement, with vehicle assignments and timing confirmed before service
OPERATING STANDARD
Protect the relationship. Reduce the workload.
Send one complete brief. We check the route, timing, passengers, luggage, vehicle and price. Your team receives written confirmation before the trip.
BEFORE PICKUP
What your team receives.
Short, useful information. No vague booking status.
- 1
Recorded trip brief
The route, timing and passenger needs are kept together.
- 2
Confirmed vehicle class and capacity
We check both people and declared luggage.
- 3
Final price and service terms
Any limits or extra conditions are stated before confirmation.
- 4
Pickup or airport meeting instructions
Your team knows where the passenger should meet the chauffeur.
- 5
Booking reference
Every confirmed movement can be identified quickly.
- 6
Chauffeur and vehicle details
The relevant pickup details are shared before service.
PARTNERSHIP TERMS
Clear from the start.
Every partner receives a clear operating process. Additional commercial options follow account review. Credit terms and custom arrangements are agreed separately in writing.
Included from the first request
- A named Japan operations contact
- Route, timing, passenger and luggage review
- Written vehicle, price and service confirmation
- Booking reference and pre-pickup details
- Agreed passenger-contact rules
Available to approved partner accounts
- Trade pricing
- Partner-led passenger communication
- Neutral or co-branded service presentation
- Consolidated invoicing
- Repeat-booking workflows
Agreed separately in writing
- Post-service payment or credit terms
- Custom cancellation arrangements
- Dedicated response-time commitments
- White-label requirements
- Volume or exclusive commercial terms
PARTNER FIT
A clear fit makes every trip easier.
A strong fit
- International families, executives and small groups of 1–9
- Tokyo, Haneda, Narita and planned regional leisure routes
- Airport transfers, private charters, golf and multi-stop movement
- Partners who value written confirmation and accountable human support
Needs another solution
- Coach-size groups or more than 9 guests in one vehicle
- Instant-confirmation inventory without an availability review
- Requests where the lowest possible transfer price is the only criterion
- Trips whose primary requirement is a licensed guide rather than transport
PARTNER NETWORK
Trusted Relationships Across Travel & Hospitality
We work with selected travel advisors, DMCs, hospitality teams and specialist partners whose clients may benefit from reliable ground transportation in Japan.
Travel Advisor · Japan Trip Planning
Montaque Travel & Consulting
Montaque Travel & Consulting helps travelers from the US and other English-speaking countries plan personalized Japan journeys around their interests and travel style, with particular support for families, groups and first-time visitors.
Visit Montaque Travel & ConsultingBooking, Deposit & Cancellation Terms
Standard Bookings
Standard bookings with Octoshell Japan follow our published cancellation policy.
View standard cancellation policyMulti-Day & Peak-Period B2B Bookings
A separate B2B deposit and cancellation schedule applies only when explicitly stated in the written quotation before booking confirmation. Otherwise, the standard cancellation policy applies.
Applicable cases may include multi-day chauffeur itineraries, peak seasons, major events, or bookings requiring reserved multi-vehicle capacity. Travel agencies, DMCs and corporate travel teams receive the applicable terms in writing before confirmation.
- At booking confirmation:
- a 20% non-refundable deposit is due.
- 31 or more days before service:
- the deposit is retained; no additional cancellation charge.
- 30–15 days before service:
- 50% of the total booking value.
- 14–8 days before service:
- 80% of the total booking value.
- 7 days or less before service, or no-show:
- 100% of the total booking value.
Any deposit already paid is credited toward the applicable cancellation charge; it is not charged a second time.
HOW PARTNERSHIP STARTS
Four steps from introduction to live operations.
Introduce your business
Tell us your markets, client profile, expected routes and approximate booking frequency.
Agree the operating model
We align communication ownership, service scope, commercial terms and payment workflow.
Send a complete trip brief
Provide dates, flight details, passenger and luggage counts, addresses and special equipment.
Confirm and operate
Octoshell Japan verifies availability and sends written trip terms before the booking is treated as confirmed.
LICENCE & COMPANY VERIFICATION
A licensed operator—not an anonymous booking listing.
Octoshell Japan is operated by Baihappou Co., Ltd. The Kanto Transport Bureau granted the company permission to operate a General Passenger Automobile Transportation Business—the legal category used for licensed private-hire and chauffeur transport in Japan.
Legal operator
貝八方株式会社 / Baihappou Co., Ltd.
Licence category
一般乗用旅客自動車運送事業 / General Passenger Automobile Transportation Business
Issuing authority
Kanto Transport Bureau / 関東運輸局
Permit number
関自旅二第1248号 (KAN-JI-RYO-NI No. 1248)
DUE DILIGENCE
Facts your team can check.
Our company and operating details match across the website, legal notice and booking messages.
We can provide relevant procurement and compliance documents during partner review.
- Operating licence details
- Vehicle and capacity information
- Waiting and cancellation terms
- Company and invoice information
- Contact and emergency workflow
- Insurance information available for disclosure
- Operating brand
- Octoshell Japan
- Legal entity
- Baihappou Co., Ltd. / 貝八方株式会社
- Licence
- KAN-JI-RYO-NI No. 1248
- Regulator
- Kanto Transport Bureau
- Primary fleet
- Toyota Alphard / Toyota HiAce Grand Cabin
- Standard capacity
- Up to 9 guests; luggage confirmed before service
Partner procurement & operating terms
What partners often ask.
Who can apply for a B2B partnership?
Travel agencies, DMCs, concierges, hotels, family offices, executive assistants and corporate travel teams can apply.
Tell us about your clients, routes and expected bookings.
Does sending a request confirm the vehicle?
No.
We first check the vehicle, capacity, route and timing.
The booking is confirmed only when Octoshell Japan sends written confirmation.
Can you avoid contacting our client directly?
Yes, when the trip can be operated safely that way.
We agree who contacts the passenger before the first booking.
Do you offer trade rates or consolidated billing?
Approved partners can request them.
We review the booking pattern, volume, payment process and each team’s responsibilities first.
Do all chauffeurs speak several languages?
No.
We do not make that promise.
Our website and booking flow support seven languages.
We agree the needed operating language for each partner account.
Can you arrange transport anywhere in Japan?
Our main service area is Tokyo, Haneda, Narita and established leisure routes.
We check other regions one request at a time before confirming.
How soon will you confirm my request?
We first acknowledge the request.
Then we check the date, route, vehicle, luggage and timing.
We confirm the booking in writing only when those checks are complete.
Can our agency add its own markup?
Yes, when this is included in the approved account terms.
We agree how prices are presented before the first booking.
What happens if the itinerary changes?
Send the change to the operations contact.
We check driver hours, route, parking, vehicle availability and later bookings.
We tell you about any price or timing change before accepting it.
Who helps with an urgent issue during the trip?
Use the operations contact agreed for the booking.
That contact coordinates the active trip and tells both teams what happens next.
What response SLA can a DMC expect?
Dedicated response-time commitments are agreed in writing for the partner account.
An inquiry acknowledgment is not vehicle confirmation.
Dates, route, capacity and price must be checked before a booking is confirmed.
How far ahead should partners book?
Submit at least 36 hours before pickup.
Requests within 36 hours require an availability check and carry a 15% rush surcharge if accepted.
Multi-vehicle and multi-day plans need individual scheduling review.
What are the invoice currency and payment terms?
Charges are billed in Japanese yen (JPY).
Consolidated invoicing is subject to partner approval.
Due dates, deposits and any post-service credit terms must be agreed in writing before the first booking; no standard credit period is assumed.
Payment-method fees are disclosed before payment.
When are chauffeur and vehicle details shared?
Pickup details are shared before service.
Agree the delivery deadline and recipient with the operations contact when confirming the booking.
Vehicle-class confirmation and final chauffeur assignment are separate steps.
Do you provide a dispatch or booking API?
Our public quote API provides read-only published fare information.
It does not confirm live availability, reserve a vehicle or dispatch a chauffeur.
Integration and dispatch requirements must be reviewed with the operations team before any commitment.
PARTNER INQUIRY
Send us one typical Japan journey.
Share a sample airport transfer, golf movement or multi-day plan. Please leave out passenger names and contact details. We will review the route, capacity and operating fit.
Your inquiry goes directly to Tracy, our Japan operations lead. She will review your request and guide you through the next steps.
Email [email protected]A sample plan is enough. You do not need to send customer personal information.